Translation invoice template
Translators bill by the word, the page or the hour, and clients need to see which count the price is based on. This template records the language pair, the project or PO, and whether you counted source or target words.
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Free trial: 1 run of Invoice Generator every day. After that, 2 credits per run.
What this template includes
- Your business name, address and contact details
- Customer name and address
- Document number and issue date
- Language pair
- Project / PO
- Word count basis
- Delivered on
- Line items with qty, rate and amount
- Tax, discounts, amount paid and balance due
Per-word rates
Enter the word count as the quantity and your per-word rate with as many decimals as you use, such as 0.12 or 0.085. Unit prices keep four decimals, and only the line total is rounded to the cent.
Certified translations and extras
Certified documents are usually priced per page, while proofreading and formatting are billed by the hour. Each goes on its own line with its own unit. State whether the price includes notarisation or posting hard copies, since clients often assume one or the other is included.
Questions
Should I bill source words or target words?
Either is common. Source words let the client know the price before you start; target words reflect what you produced. State which one you used in the word count basis field.
How do I handle repetitions?
If you discount repeated segments, show them as a separate line at the reduced rate. That keeps the full-rate count and the discount visible to the client.
Can I invoice in the client currency?
Yes. Choose the currency independently of the country, so an Indian or European translator can invoice a US client in US dollars.