GST invoice template (New Zealand)
New Zealand GST rules now talk about taxable supply information rather than a single tax invoice, but an invoice is still the simplest way to give a GST-registered customer what they need. This template shows your GST number, charges 15% GST and prints the buyer details that larger supplies require.
No sign-up, no watermark. Made in your browser; nothing is uploaded.
Free trial: 1 run of Invoice Generator every day. After that, 2 credits per run.
What this template includes
- Your business name, address and contact details
- Customer name and address
- Document number and issue date
- Line items with qty, price and amount
- Tax, discounts, amount paid and balance due
What to include as the value rises
Above $200 the information has to show your name and GST number, the date, a description of the goods or services and the amount, with the GST shown separately or a statement that the price includes GST. Over $1,000 it must also identify the buyer by name together with an identifier such as an address, phone number, email address or NZBN, and the checks warn when those details are missing.
Requests and records
A registered buyer can ask for taxable supply information for a supply over $200, and you have 28 days from the request to provide it unless you both agree another date. Records such as invoices, bank statements and contracts can be used on their own or together to support the figures in a GST return, and Inland Revenue accepts taxable supply information sent by eInvoicing through the Peppol network.
Questions
Do I need to show GST on every line?
No. You can list GST-exclusive amounts with the GST and total underneath, or give GST-inclusive prices with a statement that GST is included, which the totals show when prices are entered including tax.
Is my GST number the same as my IRD number?
For most businesses it is. The checks test the number against the IRD check digit, so a typing slip is caught before the invoice goes out.
What if I am not registered for GST?
Then you do not charge GST. Set the rate to 0% and leave the GST number blank, so the document is titled Invoice rather than Tax invoice.