Delivery challan format under GST
A delivery challan moves goods when there is no sale yet: goods sent for job work, supply on approval, branch transfers or deliveries in instalments. Rule 55 of the CGST Rules lists what it must show, and the template carries those details with the vehicle, transporter and e-way bill number.
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What this template includes
- Your business name, address and contact details
- Customer name and address
- Document number and issue date
- Purpose
- Vehicle no.
- Transporter
- E-way bill no.
- Line items with qty, value / unit and amount
- Tax, discounts, amount paid and balance due
When to use a challan instead of an invoice
Use a challan when goods move without a supply taking place at that moment. When the goods are later sold, for example after approval, a tax invoice is issued for the sale.
Copies and signatures
The rule expects the challan in triplicate: the original for the consignee, the duplicate for the transporter and the triplicate for you. Print three copies and sign them before dispatch.
Questions
Does a delivery challan show GST?
The template treats a challan as a movement document and shows the value of the goods without charging tax. Where a challan is used for a supply and tax applies, issue a tax invoice for the supply.
Is an e-way bill needed with a challan?
Often, yes. E-way bill rules apply to movement of goods, including job work and branch transfers, above the value threshold. Enter the number in the e-way bill field.
How long can goods stay at a job worker?
Inputs sent for job work are generally expected back within one year and capital goods within three years. The sample terms use a shorter period that you can change.