Moving company invoice template
A moving invoice has to connect to the paperwork the customer signed on moving day. This template records origin and destination, the move date, crew and truck, the order for service or bill of lading number and the valuation coverage chosen.
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What this template includes
- Your business name, address and contact details
- Customer name and address
- Document number and issue date
- Origin address
- Destination address
- Move date
- Crew and truck
- Order for service / bill of lading #
- Valuation coverage
- Line items with qty / hrs, rate and amount, grouped as moving, packing, materials
- Tax, discounts, amount paid and balance due
Hourly moves and travel time
Local moves are usually billed by the hour for the crew and truck, plus travel time between your yard and the first address. Put them on separate lines so the customer can check the hours against the times on the bill of lading.
Interstate moves in the US
Federal rules for interstate household goods moves (49 CFR part 375) set out what the estimate, order for service and bill of lading must contain. This invoice does not replace those documents; it references them by number.
Questions
What is valuation coverage?
It is the mover liability level the customer chose, such as released value or full value protection. Recording it on the invoice avoids arguments later about what a damaged item is worth.
Should packing materials be itemised?
Yes. Boxes, tape, mattress bags and wardrobe cartons are easy to count and easy to dispute when lumped together. List them by type with a quantity and unit price.
Can I bill a deposit before the move?
Yes. Issue a deposit invoice when the date is booked, then enter the deposit in the amount paid box on the final invoice so only the balance is due on delivery.