GST/HST invoice template (Canada)
In Canada the tax on an invoice depends on where the supply is made: 5% GST in some provinces, a single harmonized rate in others, and GST plus a provincial sales tax in the rest. Pick the province and the template applies the right combination, prints your GST/HST registration number and totals each tax on its own line.
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What this template includes
- Your business name, address and contact details
- Customer name and address
- Document number and issue date
- Line items with qty, price and amount
- Tax, discounts, amount paid and balance due
Choosing the province
Ontario charges 13% HST, New Brunswick, Newfoundland and Labrador and Prince Edward Island charge 15%, and Nova Scotia has charged 14% since 1 April 2025. Alberta and the three territories charge 5% GST only, while British Columbia, Saskatchewan, Manitoba and Quebec add their own tax to the 5% GST, each worked out on the price before tax. Where HST applies, the invoice shows the total HST rate rather than a federal and a provincial part, as the CRA asks.
Details customers need to claim input tax credits
Customers registered for GST/HST need certain details before they can claim back the tax you charge. Every invoice needs your business name, the date and the total. Above a small amount it also needs your GST/HST registration number and the tax charged or a statement that it is included, and for larger purchases the customer name, a description of what was sold and the payment terms. The template prints all of these, and the checks remind you when your registration number is missing.
Questions
Do I charge GST/HST on a late-payment fee?
No. The CRA treats late-payment surcharges as not subject to GST/HST, so put the charge on its own line and untick Taxable for that line.
What about an early-payment discount?
If you offer a discount for paying early, GST/HST is still charged on the full invoice amount, even when the customer takes the discount. Put the offer in the terms rather than lowering the prices.
When do I have to register for GST/HST?
Most businesses must register once taxable revenue passes $30,000 in a single calendar quarter or over the last four quarters combined. Below that you are a small supplier and may register voluntarily.