Quotation format with GST

A quotation tells an Indian buyer the price, the GST on top, and how long the offer holds. This template prints HSN or SAC codes, GST by place of supply, the validity period, delivery period and payment terms such as an advance with order.

No sign-up, no watermark. Made in your browser; nothing is uploaded.

Free trial: 1 run of Invoice Generator every day. After that, 2 credits per run.

What this template includes

Your business name, address and contact details
Customer name and address
Document number and issue date
Enquiry ref
Delivery period
Validity
Line items with qty, rate and amount
Tax, discounts, amount paid and balance due

Showing GST on a quotation

Buyers registered under GST compare the taxable value, so show prices before tax with CGST and SGST or IGST worked out below. Set your state and the buyer place of supply so the split matches the tax invoice that will follow.

Terms buyers expect

State the validity, delivery period, freight, installation and payment terms. Purchase teams often reject quotations that leave freight or installation unclear. Larger buyers may also ask for your GSTIN and bank details on the quotation, so keep them in your saved business details.

Questions

Is a quotation a tax document under GST?

No. A quotation is an offer. GST is charged on the tax invoice issued when the supply happens, which is why the quotation is marked as not an invoice.

Can I send the quotation on WhatsApp?

Yes. Download the PDF and share it from your phone. The file is created on your device, so it works without uploading anything.

How do I convert an accepted quotation into an invoice?

Open it, change the document type to invoice and the number to your next invoice number, update the date, and download. Items, customer and GST details carry over.