Invoice email templates
The wording of the email decides how quickly many invoices are paid. This page opens the email text tab, which fills subject lines and messages from your invoice: the number, amount, due date and payment details, in a friendly or formal tone.
No sign-up, no watermark. Made in your browser; nothing is uploaded.
Free trial: 1 run of Invoice Generator every day. After that, 2 credits per run.
What this template includes
- Your business name, address and contact details
- Customer name and address
- Document number and issue date
- Line items with qty, price and amount
- Tax, discounts, amount paid and balance due
A reminder schedule that works
Send the invoice, a short reminder a few days before the due date, a note on the due date, then overdue messages at about one and four weeks. Each stage has its own wording, and the overdue message counts the days for you.
Staying polite and specific
Good reminders name the invoice, the amount and the date, attach the invoice again and offer help if something is wrong with it. Threats belong only in a final notice and only if you will follow through.
Questions
Can I send the email from here?
The page does not send email. Copy the subject and message, or use "Open in email app" to start a message in your own email program, then attach the PDF.
What should an invoice email subject say?
The document type, the number and who it is from, plus the due date. For example "Invoice INV-0042 from Acme Plumbing - due 14 Nov". Clients search their inbox by invoice number.
When should I send a final notice?
After earlier reminders have gone unanswered, typically a month or more after the due date. It should state a deadline and what happens next under your terms.