HR Letter Generator
Write offer, appointment, experience, relieving and increment letters, internship certificates and salary certificates on your letterhead, with a CTC break-up that adds up, as PDF or Word, or one per row of an Excel sheet.
Runs in your browser — nothing is uploadedFree trial: 1 run of HR Letter Generator every day. After that, 2 credits per run.
Offer, appointment, experience, relieving and increment letters, written for you and ready to sign
Pick the letter, fill in the details and the letter writes itself: tenure is worked out from the dates, amounts are written in words, and offer, appointment and increment letters come with a salary break-up that adds up to the CTC you typed.
Download a PDF to send or a Word file to edit, or make one letter per row of an Excel sheet, such as every increment letter for appraisal season.
For monthly payslips with PF, ESI and profession tax: Salary slip generator.
What HR Letter Generator gives you
Seven letters, one letterhead
Offer letter, appointment letter, experience certificate, relieving letter, increment letter, internship certificate and salary certificate, all on your letterhead with an optional signature image.
CTC split that adds up
Enter an annual CTC and it is split into basic, HRA and special allowance after employer PF, with ESI and gratuity if you want them, so the annexure total matches the CTC.
Letters in bulk
Download the template for any letter, fill in a row per person and get a ZIP with one PDF each, named by employee ID and name.
Plain, careful wording
The text is written for Indian employers, avoids promises you did not choose, and marks anything you have not filled in so gaps are easy to spot.
How to use HR Letter Generator
Choose the letter
Pick one of the seven letter types; details you already typed carry over.
Fill in the details
Add your letterhead once, then the person, the dates and, where needed, the salary.
Download
Tick that you are issuing it for the employer, then download a PDF or a Word file, or a ZIP for a whole sheet.
Other names for this tool
People also look for this as offer letter format, experience letter format, relieving letter format, appointment letter format, increment letter format and salary certificate format. It is the same tool on this page.
Limitations
- Letters are in English; PDF downloads print the rupee sign as "Rs.".
- Up to 500 letters per spreadsheet.
Questions about HR Letter Generator
Is the letter text legal advice?
No. The wording is a careful starting point written for Indian employers. Review clauses such as notice, bonds and restrictions with your adviser, and edit the Word file as needed.
Are letters stored anywhere?
No. Letters are made in your browser. Only the letterhead is remembered, and only when you ask; signatures and employee details are never saved.
What is the difference between an offer letter and an appointment letter?
An offer letter proposes the job and its main terms before joining. An appointment letter confirms the employment and sets out the full terms, and since the Labour Codes took effect every worker must be given one.
Can I edit the wording?
Yes. Download the Word file and change anything you like. The "Anything else to add" box also puts your own terms into the letter before you download it.
How is the tenure in an experience letter worked out?
From the joining date to the last working day, counting both days, and written as years, months and days. 1 January 2023 to 31 December 2025 prints as three years.
Does the CTC break-up follow the Labour Codes 50% rule?
By default basic is half of gross pay, so allowances stay within half of total pay. You can change the basic and HRA percentages; the annexure always totals to your CTC.
Is anything saved or uploaded?
Nothing is uploaded; the letters are made in your browser. The letterhead is remembered on this device only if you tick the box, and the signature image and employee details are never saved.