Experience letter format
An experience letter, or experience certificate, confirms that someone worked for you, for how long and in what role. Enter the joining date and last working day and the tenure is worked out to the day; add earlier roles and responsibilities if you want them on record.
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What the certificate states
- Addressed "To whom it may concern"
- Full name and employee ID
- Date of joining and last working day
- Tenure in years, months and days
- Last designation and department
- Earlier roles and main responsibilities, if you add them
- A closing remark you choose, or none
- Name, designation and signature of the person issuing it
Experience letter or relieving letter?
A relieving letter confirms that a resignation was accepted and the person was released from duty on a stated date. An experience letter confirms the period and nature of the work. Many employers issue both, and a new employer will often ask for both.
Say only what you can stand behind
The closing remark is your choice: good work and conduct, satisfactory conduct, or no remark at all. Nothing is added that you did not select, so the letter never says more than your records support.
Questions
How is the tenure worked out?
From the joining date to the last working day, counting both days. 1 January 2023 to 31 December 2025 is exactly three years; the letter writes it in years, months and days.
Can I make experience letters for many people at once?
Yes. Switch to "Bulk from Excel", download the experience letter template, add one row per person and download a ZIP with one PDF each, named by employee ID and name.
Should an experience letter mention salary?
It usually does not. When someone needs their pay confirmed, issue a salary certificate instead; this tool makes that too.
Who should sign it?
Someone authorised to certify employment records, such as an HR manager or a director. Add their name and designation in the letterhead section and, if you like, a scanned signature.